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Content Management System (C.M.S)

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What is a CMS?

A Content Management System or CMS is a computer software system that is used to help process and manage content. This includes organizing, controlling and even the publishing of content on websites. This content could be made up of images, texts, multimedia presentations and all other kinds of web material like HTML documents and their related images. No matter how well designed a website may be, it is crucial that its content should be relevant, up-to-date, time-sensitive and reliable. In an age of extreme competition, fresh information is an advantage and whoever realizes this fact can use it to his advantage in terms of business enhancement.


Some of the fundamental features of a standard CMS are:


  • Completely database driven site engines
  • News, products, or services sections fully editable and manageable
  • Topics sections can be added to by contributing Authors
  • Fully customisable layouts including left, center, and right Menu boxes
  • Browser upload of images to your own library for use anywhere in the site
  • Dynamic Forum/Poll/Voting booth for on-the-spot results
  • Import of multi-formatted documents – text, graphics, videos, music..
  • Allocate different privilege or roles to different users of the website – admin, author, contributor..etc,
  • Presence of an alert or notification system where managers or admin are informed of any changes to the existing content
  • Version control is also one of the basic features of a standard CMS. It gives the site administrator a complete control over the management of document versions
  • A standard CMS is supported by a centralized archive where all the published documents are stored. This facilitates a rapid search facility for documents within the site
  • At present, most of the CMS are equipped with a robust editing system which gives the content creator a complete control over the formatting of the documents.

Why do you need a CMS?


Any business owner who knows the importance of content will acknowledge that a CMS is an indispensable tool for the website..


  • If you change the content of your site is changed very frequently, then you are in urgent need of a CMS
  • Do you make changes to your website when the world is sleeping or when you have just a couple of minutes to make the changes
  • You have a content based site which has more than 1000 pages and the content is being changed every minute by team members from around the world – How do you manage the consistency and confidentiality?
  • The maintenance cost of large & medium sites is a big constraint on the budget. A CMS not only reduces the maintenance cost but it also manages the content more effectively.
  • And the most important factor from a business perspective – Do you have a global team with the authority to change the site content. A CMS is indispensable for a global content delivery and management